BURNT OAK NEPALESE COMMUNITY - LONDON

CONSTITUTION

INTRODUCTION

SECTION 1: Full name, Commencement & Practice:

•The name of the organisation is: Burnt Oak Nepalese Community London (BONC LDN)
•The rules are applicable to all members of the community.
•The organisation’s procedures will be according to the rules of the organisation.
•The rules have been in place since the organisation was registered with Barnet Voluntary Services Council (BVSC) in 2004.

SECTION 2: Aim

•To resolve any emergencies that may arise within the community
•To preserve Nepalese culture, tradition and language
•To promote unity and brotherhood within the community and amongst Nepalese and other communities in the UK.

SECTION 3: Definition

•The word ‘’Community’’ means the Burnt Oak Nepalese Community London
•‘’Management Committee’’ means those members mentioned in section 4.
•The word ‘’member’’ means all active members of the Burnt Oak Nepalese Community London
•The term ‘’Office bearers’’ means those mentioned in section 4.

SECTION 4: MANAGEMENT COMMITTEE MEMBERS

1. Chairman or Chairperson
2. Vice Chairman or Vice Chairperson
3. General Secretary
4. Secretary
5. Treasurer
6. Assistant Treasurer
7. Public Relation Secretary
8. Cultural Secretary
9. Assistant Cultural Secretary
10. Sports Co-ordinator
11. Team of Executive Members

SECTION 5: Duties, Responsibilities & Power

1. Chairman:

1. To chair the meeting & to cast decisive vote in the meeting
2. To summon meetings as & when necessary
3. To ensure the effective operation of the committee
4. To represent the community as a figurehead

2. Vice Chairman:

1. To cover the duties of Chairman in his/her absence.
2. To assist the Chairman in running the community smoothly

3. General Secretary:

1. To deal with all correspondence, press and publicity.
2. To record decisions and policy in the minutes.
3. To make arrangements for meetings.
4. To prepare the agenda with the Chairman.
5. To produce the minutes of the meeting
6. To ensure the members are informed of the Annual General
7. Meeting and any General or special meetings.

4. Deputy Secretary:

1. To cover the duties of the General Secretary in his/her absence
2. To assist the General Secretary in his duties.

5. Treasurer:

1. To ensure proper systems for financial control and reporting
2. To keep all the members properly informed about the state of the community’s finances.
3. To ensure financial reports to members are comprehensible.
4. To keep the community’s financial record properly.

6. Public Relations Officer:

1. To introduce the organisation & its activities to other external agencies & organisations.

7. Spokesperson:

1. To produce a community news letter if required.
2. To liaise and inform the media of any advertising matters of the community
3. To speak on behalf of the community.

8. Cultural Secretary:

1. To represent the community women group.
2. To prepare cultural programme as & when necessary.

9. Sports Co-ordinator:

1. To co-ordinate sporting events within the community
2. To mobilise the youth group as & when necessary.

SECTION 6: Community Address and contact person

• General Secretary Burnt Oak Nepalese Community London
• Contact: Mr. Prem Gurung
• Tel: 0207 165 6431, Mobile: 07886 492159
• Address: 130 Wolsey Grove, Burnt Oak, Middlesex, HA8 0PW, United Kingdom

SECTION 7: Change of Rules

Any rules & regulations can be changed when the majority of the members decide to do so.

SECTION 8: General rules

1. There will be an Annual General Meeting (AGM) for the members of the Community once a year.
2. The emergency meeting can be called in by the committee members if and when necessary.
3. The tenure for the Management Committee will be three years.
4. If any member is found to be acting against the rules & regulations of the community, an appropriate or disciplinary action will be taken against the individual by the committee and if necessary he or she will be fined or expel from the community.
5. This Community will remain purely a social & charitable organisation. The fund the community raises will solely be used for social purposes and good causes.
6. No member will try to divert the community towards politics, racial and business activities.
7. Birth: If any baby is born within the Community, the community will send a congratulations card and on behalf of the community the women group will visit the couple’s house and offer them a bunch of flower.
8. Marriages: If there is a wedding party within our community, all members are to:

1. Provide requested help and support.
2. Attend the wedding party.
3. Wedding gift is personal.

9. DEATH:

10. COOKING UTENSILS:

The use of community’s cooking utensils by the members is free of charge however for non members the rental fee is £20.00

11. COMMUNITY SUBSCRIPTION: (subject to review from time to time)

1. Joining fee: £50.00 (one time payment) then the annual subscription will be waived for the first year.
2. Annual subscription rates:

• Family -£30.00
• Single -£15.00
• Student -£10.00